Position Opening: Office Manager

SCOPE: The Administrative Assistant reports to the principal and is responsible for providing office management services and support to the entire Champions DFW Commercial Realty team and clients. This includes maintaining office services and efficiency, managing office processes and maintaining office records.

KEY RESPONSIBILITIES…

• Office management & administrative support for 5-7 brokers
• First point of contact to all visitors, clients and customers
• Support & coordinating sale closings for broker/president & team associates
• Prepare listing agreements, sale & lease contracts for broker/president
• Assist agents with sale & lease contracts as needed
• Office financial responsibility (A/R, A/P, payroll, invoicing & commissions)
• Oversee & monitor all business disbursement accounts
• Prepare financial reports as needed
• Cultivate & manage relationships with property owners, builders, developers, contractors, title companies, banks, city government & chambers
• Education/Experience
  • Commercial real estate experience is preferred, but not required
  • Associate degree and/or equivalent work experience is required
  • Knowledge: The candidate must have proficiency in the following areas:
    • Knowledge of office administration and management
    • Knowledge of Microsoft Office Suite (Word, Excel, Publisher & Outlook)
    • Knowledge of AR/AP management (Quick Books Pro)
    • Knowledge of accounting, administrative management practices/procedures
    • Knowledge of clerical practices and procedures
    • Knowledge of business and management principles

Key Skills/Competencies: (The candidate must demonstrate the following skills):

• Computer skills & knowledge of spreadsheet, office software packages and email proficiency
• Excellent interpersonal skills
• Analytical and problem solving skills
• Decision making skills
• Teamwork and collaboration
• Effective verbal and listening communications skills
• Attention to detail and high level of accuracy
• Effective planning and organizational skills
• Effective written communication skills
• Work & time management skills
• Information gathering and monitoringPersonal Attributes: The candidate must maintain strict confidentiality in performing the duties of company finance and administration responsibilities. The candidate must also demonstrate the following personal attributes:
  • Demonstrate punctuality and sound work ethics
  • Be honest and trustworthy
  • Be respectful and courteous
  • Be flexible and adaptable
  • Working Environment/Conditions
  • Dynamic and fast pace boutique commercial real estate office located in Southlake, TX.
  • Software/Technologies Used:
  • Quick Books Pro
  • MS Office, Word & Excel
  • Zip Forms – Listing Agreements & Leases/Contracts